Planning a visit
- A great place to visit, if you do some preparation first
It’s obvious from the comments, tweets and other feedback that we’ve had about our blog that its readers are a diverse group. Some of you have a lot of experience of doing research and others have none.
This post is mainly aimed at readers with little or no experience of visiting archives to use original, paper records, but who think that they would like to do so. If you’re thinking of visiting The National Archives or another archives at some stage, you might find it useful to bear in mind the following hints.
Step 1: Preliminary research
Doing some research in advance is always worthwhile. It can help you work out what records will be useful to you, save you from wasting time during your visit, or even stop you from making an unnecessary journey.
As I mentioned in a previous blog post, the best place to start your research is usually online. Many archives now have a catalogue and other useful information on their websites, and you might even find that the records you want to see have been digitised.
Depending on your topic, you could also find it useful to look at some books or other printed sources too. If you’re going to a library to look for books, don’t forget to check whether the library subscribes to any useful electronic reference sources as well.
Another useful form of preliminary research can be to contact the archives that you intend to visit. Do take a quick look at the institution’s website before writing an email or picking up the phone, though. You might find that your question has already been answered there.
Step 2: Preparing for your visit
It’s worth checking the following points when planning your visit. They may seem obvious, but it’s surprising how many people forget them.
- Where is the archives located 1 and how will you travel there?
- What are the opening days and times?
- Do you need to book in advance? (This varies from place to place.)
- Do you need to bring ID with you? (Very often, you’ll need two separate proofs of identity and address)
Most archives have all of this information on their websites but for some small archives you may need to contact staff to ask.
Although nearly all archives allow you to use a laptop or tablet computer, it’s a good idea to bring a notebook and pencil with you too. (It must be a pencil: you won’t be allowed to use a pen.) If you’ve made some notes during your preliminary research, don’t forget to bring those as well.
It’s also worth checking whether you’re allowed to bring a camera with you. Many archives will allow you to use your own camera to take photos of records, sometimes for a small fee. Others don’t allow cameras, usually because there are significant copyright or other restrictions on making copies of the records that they hold.
Step 3: When you arrive
Archives vary a great deal in size and in how they operate so it isn’t always easy to know what to expect on your first visit, but the following points apply to most archives.
Original records are nearly always kept in secure storage, not on shelves that you can browse through yourself. A member of staff will bring the records that you want to see to a reading room for you to look at them. The system for ordering records and how long it takes to fetch them are different in each archives, depending on its size and resources, and on how far away the reading room is from the storage areas.
Sometimes you will already have identified exactly what records you want to see during step 1. Other times it can be less straightforward, and you might need to spend some time looking at paper catalogues or indexes before you’re sure what records you need.
All archives have strict rules in place to protect the security and wellbeing of the records in their care, and to provide a comfortable research environment for you and for other visitors. You won’t be allowed to take food and drink, bags, pens, erasers or sharp objects into the reading room, and you should work quietly to avoid disturbing other people.
It’s very important to handle original records carefully. You don’t normally need to wear gloves but it is often necessary to use special blocks or weights to support the records while you’re reading them.
Throughout your visit, a member of staff will never be far away. Staff can’t do your research for you, but they can give you some advice about the records, show you how to place orders or explain the reading room rules. If you’re not sure what to do, please ask!
Start your research using our research guidance and online search tools.
Find out more about visiting The National Archives.
Watch our quick animated guides on doing preliminary research, preparing for your visit and getting started when you arrive at The National Archives.