Question: How does the Government know which records to send to The National Archives?
Answer: Through a process of ‘appraising’ records to identify those likely to be worthy of keeping forever. Sounds simple, doesn’t it? But when you consider how much digital information is created everyday across every Government department and agency, how do you do this without reading every single file?
To explain this process, I’ve prepared a short case study, one which is slightly more abstract than the normal ‘Department X’ or ‘Agency Y’ scenarios. Based on the feedback we got on the Information Management in the Movies piece last year, and in honour of 4th May later this week, I’m officially revisiting Star Wars.
The fictional ‘Galactic Empire’ employs thousands of staff, has extremely wide ranging functions and must therefore generate huge volumes of records. How would it decide what to send to The National Archives? Let’s find out: